VirtualPostMail Review: A Great Choice For Businesses

May 7, 2020
Blog, Reviews
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VirtualPostMail is a virtual mailbox provider. They offer services like Open & Scans, Mail & Package Forwarding, Registered Agent Services, Physical Addresses to Set up U.S Bank Account with and Unlimited Cloud Storage, among others. You’ll learn all the details behind these services and how to make the best of them in this VirtualPostMail review.

VirtualPostMail provides a huge array of services at very reasonable rates, which makes it a very good option for small businesses, and Families. Additionally, features like Registered Agent Services and the option to set up a US bank account with the street address they provide is a reare perk that many small businesses can take advantage of.

If you’re looking for virtual mailboxes and want to learn more about VirtualPostMail, you’ve come to the right place. In this VirtualPostMail review, we’ll go over its features and services, pros and cons, fees, and how it compares to other virtual mailbox providers.

What Are Virtual Mailboxes?

A virtual mailbox allows you to check your mail right from your phone or laptop. They provide you with a street address where you can send physical mail. Once your mail is delivered at that address, they will accept it on your behalf, scan the envelope or package (without opening it), and send you that scan through email. From there you have three different options of what to do: 

  1. Have them open up the envelope and send you another scan of the actual mail inside. 
  2. Forward the mail on to another physical address, such as a relative’s address or an address in a different country.
  3. Shred the mail if it’s spam or unwanted.

How To Choose A Virtual Mailbox

On the surface, the mailbox with the lowest monthly fee might seem the cheapest option, but when it comes to virtual mailboxes, the devil’s often in the details. Here are some pointers that’ll help you understand the general fee structure of the virtual mailbox world:

Features

The core functionality of a virtual mailbox is what you’d expect—receiving letters and scanning their contents for you to view remotely—but there are a number of other services they may also provide. Here are just a few:

  • Package Forwarding: Some virtual mailboxes only deal with letters, but most of them will allow you to receive packages, too, to be forwarded on to the address of your choice.   
  • Package Consolidation: If you’re receiving multiple packages per month, it often makes sense to have your virtual mailbox consolidate them into a single shipment, to save on postage.   
  • Check Deposits: With your permission, your digital mailbox will deposit the checks you receive on your behalf. If you also run a remote business, check depositing can be an especially big deal. 

Pricing

  • Monthly Fee: As the name suggests, the monthly fee is a certain amount that you pay every month for the street address that they provide. Some mailboxes offer pay-as-you-go plans where you’ll only pay for what you use. Pay-as-you-go may seem like the cheapest option but that isn’t always the case. 90 percent of virtual mailbox providers come with a fixed monthly fee.
  • Scanning Prices: There are two types of scanning, one is commonly referred to as “envelope scanning” or sometimes “mail handling” and the other type is “Open & Scans”. The Envelope Scan is basically a scan of the envelope that tells you where and from whom the mail is from. Then if you want to see the contents inside the envelope, you can request an Open & Scan. So an Open & Scan is a scan of the contents inside the envelope. Now most virtual mailbox providers will offer a free monthly quota of Envelope Scans and Open & Scans but once the quota is met, there are additional charges. To avoid getting an unforeseen large bill, it’s important to thoroughly look at the additional charges chart and to choose a plan that best meets your needs, even if on the surface it looks a tiny bit expensive.
  • Physical Storage Prices: It’s also important to consider physical storage prices. Most of the popular virtual mailbox providers offer free physical storage for a limited amount of time (often 1-2 months) and after that, there are some minor additional charges. It’s a good practice to either shred or forward mail that is too old, to avoid additional charges.

Click here to read more on how to choose a virtual mailbox.

Now that you have a better picture of virtual mailboxes in general, let’s continue this VirtualPostMail review to see what this particular company offers.

About VirtualPostMail

In business since 2009, VirtualPostMail is one of the most trusted virtual mailbox providers on the market with thousands of customers. They offer one of the best cost to price ratio with monthly plans starting at $20/month and benefits like no contract, no setup fee, no cancellation fee, and a 30-days money-back guarantee.

VirtualPostMail Review: Features And Services

Virtual Post Mail provides you with a registered physical street address in the U.S that you can use to set up a US bank account. Federal banking regulations in the US require every bank account to have a registered physical address, and that’s exactly what VirtualPostMail offers. They also offer registered agent services, check deposits and unlimited cloud storage at very reasonable rates.

Here are all the features and benefits you’ll get with VirtualPostMail:

  1. Physical Address to Setup US Bank Account.
  2. Open & Scans: When new mail arrives, a scan of the envelope is sent to your virtual mailbox where you can have a look at it, then if you wish to see what is inside the envelope, you can request for an Open & Scan, where a scan of the contents inside the envelope will be sent to you through your virtual mailbox.
  3. Mail & Package Forwarding: When your mail arrives at the street address provided by VirtualPostMail you can then forward to anywhere you wish.
  4. Check Deposits: If you receive a check, you can have it securely deposited into your bank account right from your phone. 
  5. Free Registered Agent Services: VirtualPostMail offers free Registered Agent services with some of their plans (currently only available to businesses of California, Delaware, and Nevada). LLCs (Limited Liability Company), corporations, and LPs (Limited Partnership) are not only required to have a physical location but they also need to be consistently available during business hours to receive and process legal notices. VirtualPostMail can act as your Registered Agent for processing and receiving legal documents and solve that problem for you.
  6. Automated Filters: Their automated filters give you the option to shred, forward, or scan certain incoming mail automatically.
  7. Physical Storage: Up to 60 days of free storage.
  8. Unlimited Cloud Storage.
  9. Secure Shredding: If mail is uploaded to your account that you consider junk, you can mark it as junk and it will be shredded for free and the item will not be counted towards your monthly volume limit.

Pros

In this section of our VirtualPostMail review, you’ll find a list of the most important pros this virtual mailbox has compared to the competition:

  1. Registered physical US street address that can be used to set up a bank account in the US. 
  2. 30 days money-back guarantee.
  3. Registered Agent Services.
  4. Physical Storage: 60 days of free storage,
  5. Check Deposits.
  6. Mail and Package forwarding to anywhere in the world.
  7. Unlimited cloud storage
  8. No setup fee.
  9. Automated filters to better organize or manage your mail.
  10. Secured mail shredding: Protects your private information and helps create more storage space of new documents, consequently saving you money.

Cons

The only real drawback to VirtualPostMail is a slow scanning service. This is based on the fact that some users have complained that the time it takes for a scan to appear in their email could be shorter.

VirtualPostMail Review: Monthly Plans

VirtualPostMail offers four plans:

  • Starter
  • Best Value
  • Business
  • Premium

The following section of this VirtualPostMail review covers what you get with each plan and will help you choose the one that best fits your needs.

VirtualPostMail plans
VirtualPostMail Monthly Plans

The Starter Plan

With the Starter plan, VirtualPostMail offers 25 envelope scans, 10 Open & Scans, 60-day free physical storage for mail and Unlimited digital storage, all for just $20 USD/month

  • Free Incoming Envelopes: 25, after that $0.50/envelope
  • Monthly Fee: $20 USD
  • Free Open & Scans: 10/ Month, after the included monthly quota has been met then, $1/first 10 pages then, $0.25/page
  • Mailbox Recipients: 2 mailbox recipients. You can add 2 recipients to your virtual mailbox. Could be your spouse, children, or employees. 
  • Additional Features: Free 60-day physical storage for mail, unlimited digital storage, no setup fee, no cancellation fee.

Best Value: Plus

With the Best Value plan, VirtualPostMail offers unlimited incoming mail, 50 Open & Scans, 60-day free physical storage for mail and unlimited digital storage for $35 USD/month

  • Free Incoming Envelopes: Unlimited
  • Monthly Fee: $35 USD
  • Free Open & Scans: 50/ Month, after the included monthly quota has been met then, $1/first 10 pages then, $0.25/page
  • Mailbox Recipients: 5 mailbox recipients. You can add 5 recipients to your virtual mailbox.  
  • Additional Features: Free 60-day physical storage for mail, unlimited digital storage, no setup fee, no cancellation fee.

The Business Plan

With the Business plan, VirtualPostMail offers unlimited envelope scans, 100 Open & Scans, 60-day free physical storage for mail and unlimited digital storage, all at a rate of $60 USD/month

  • Free Incoming Envelopes: Unlimited
  • Monthly Fee: $60 USD
  • Free Open & Scans: 100/ Month, after the included monthly quota has been met then, $1/first 10 pages then, $0.25/page
  • Mailbox Recipients: 10 mailbox recipients. You can add 10 recipients to your virtual mailbox.
  • Additional Features: Free 60-day physical storage for mail, unlimited digital storage, no setup fee, no cancellation fee.

The Premium Plan

With the Premium plan, VirtualPostMail offers unlimited envelopes scans, 150 Open & Scans, 60-day free physical storage for mail, unlimited digital storage at a rate of $90 USD/month

  • Free Incoming Envelopes: Unlimited
  • Monthly Fee: $90 USD
  • Free Open & Scans: 150/ Month, after the included monthly quota has been met then, $1/first 10 pages then, $0.25/page
  • Mailbox Recipients: 20 mailbox recipients. You can add 20 recipients to your virtual mailbox.
  • Additional Features: Free 60-day physical storage for mail, unlimited digital storage, no setup fee, no cancellation fee.

VirtualPostMail’s Fees

VirtualPostMail no-hidden-fee system
  • Monthly fee: $20-$90/month
  • No Setup fee.
  • Open & Scans: If open and scan requests exceed the free monthly limit then $1/first 10 pages then, $0.25/page
  • Mail Forwarding: $0.85 per item + shipping cost
  • Storage: For single letters: $2.30 for up to 2oz, increases accordingly for up to 13 oz. 2+ letters: $3.30 for up to 5 oz and increases accordingly for up to 13 oz. Packages:  price depends on weight, number of packages, and whether or not mail is included.

How Does VirtualPostMail Compare To Other Virtual Mailboxes?

There are plenty of other virtual mailboxes to choose from, other than VirtualPostMail. In the following subsections, we’ll compare the highlights and fees of VirtualPostMail with other virtual mailboxes.

Related: Check out our 2020 Virtual Mailbox Review, where we compare 15 different virtual mailbox providers to help you pick the best one.

VirtualPostMail Features: Side By Side Comparison

Service ProviderHighlight 1Highlight 2Highlight 3Monthly Fee
VirtualPostMailRegistered Agent Services

Check DepositUp to 60 days of free physical storage for your mail$20-$90/month
Anytime Mailbox6oo International Locations to choose fromCheck DepositInternational Mail ForwardingIt depends on which location you’re going with. For Example: For Vancouver, the rates range fromC$ 9.99-$299.99 / month

Traveling Mailbox25 street addresses to choose fromUnlimited Cloud StorageJunk Mail Filtering$15-$55/month

Earth Class MailMultiple User Sign InCheck DepositLarge Variety of reputable addresses$39-$179/month
US Global MailUnlimited Incoming MailCheck DepositUnlimited Forwarding addressesStarting @ $10/month
iPostal1Over 900 locations across the world to choose from.

Virtual Office ServicesAutomatic check DepositStarting @ $9.99/month

VirtualPostMail Review: Side By Side Fees Comparison

In this section of this VirtualPostMail review, you’ll find a comparison of the fee structures of 6 different virtual mailbox providers with VirtualPostMail.

Service ProviderScanning PriceMail Forwarding PricePhysical Storage PriceMonthly Fee
VirtualPostMailAfter the included monthly quota has been met, $1/first 10 pages then, $0.25/page
Single letter: $2.30 for up to 2 oz increases accordingly for up to 13 oz.
2+ letters: $3.30 for up to 5 oz and increases accordingly for up to 13 oz.
Packages: Price depends on weight, number of packages, and whether or not mail is included.
First 60 days free, then you’ll be notified

$20-$90/month
Anytime MailboxIt depends on the location & plan you’re choosing, for example, if you go with Vancouver then,
Bronze:C$ 0.50/page
Silver:10 pages/month free then C$ 0.50/page
Gold:20 pages/month free then C$ 0.50/page
Unlimited:Free Unlimited Open & Scans
It depends on the location & plan you’re choosing, for example, if you go with Vancouver C$ 3.00 +Shipping 
It depends on the location & plan you’re choosing, for example, if you go with  Vancouver, then:
(Silver Plan)Small Envelope Free for 30 days then 10 cents/day
Large Envelope Free for 30 days then 15 cents/day
Small Box Free for 15 days then 25 cents/day
Large Box Free for 7 days then 50 cents/days
It depends on which location you’re going with. For Example: For Vancouver, the rates range fromC$ 9.99-$299.99 / month

Traveling MailboxIf the incoming mail exceeds the free monthly limit then, $0.25 per envelope$0.50 per page scan
$2 + Postage/itemFirst 60 days free. Then, $1 per envelope/month.$15-$55/month

Earth Class Mail$1.85-$3 per content (depending on which plan you’re going with)
Domestic: $1.25-$3/shipment + postage(depending on which plan you’re going with)
International:$5-$9.00/shipment + postage(depending on which plan you’re going with)
Letter: First 30 days free. Then,$1.50/month
Package: First 10 days free. Then, $15.00 per pound/month
$39-$179/month
US Global Mail$3/letter + $0.50/pg in each letterFree + Shipping costLetters: First 180 days free. Then 10 cents/letter/month
Packages: First 30 days free. Then, $1/lb/mo
Starting @ $10/month
iPostal1$2.25 for up to 10 pages, then $.25 per page Just the shipping costLetters: $1.10/item per month
Boxes: $1.10-$6.6/pound per month(depending on weight and dimensions of the box)
Starting @ $9.99/month

VirtualPostMail can be a bit expensive compared to other virtual mailboxes in certain situations. However, there are some services that other mailboxes don’t provide, as a physical address to set up a US bank account with and free registered agent services, so if this is something you’re looking for, you should definitely go for it.

Who Is VirtualPostMail Best For?

  • Families: VirtualPostMail’s Best Value plan is a great fit for families. It comes at $35 USD/month, and the included perks are more than enough to cover most families’ mailbox needs. Remember, it includes free monthly quotas of 50 open & scans, unlimited incoming scans, 60-day free physical storage for mail, unlimited digital storage for your scans, there’s no setup or cancellation fee and you can add 5 recipients to your virtual mailbox.
  • Businesses: Business owners can really take advantage of VirtualPostMail’s Business plan and their services like physical address in the US to open a US bank account with (even if you aren’t from the US) and their Free Registered Agent services (currently available to businesses of California, Delaware, and Nevada).

The Bottom Line Of This VirtualPostMail Review

With VirtualPostMail, virtual mailbox rates range from $20-$90/month and you get a plethora of awesome services especially tailored for families and businesses. With each plan, they provide a certain amount of free open & scans. When you exceed the limited free quota, there are additional charges ($1/first 10 pages then, $0.25/page), which can build up fast if you run a large business that handles a lot of incoming mail. To avoid spending too much, it’s important to choose the plan that best meets your needs.

VirtualPostMail is a very well known name in the virtual mailbox industry because of their reliability, range of features, and reasonable rates. There are no hidden fees, no setup fees, no contracts, you can cancel anytime you want and they offer a 30-day money-back guarantee. So if you’re considering getting a virtual mailbox, VirtualPostMail might be the answer for you.

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