4 Best Virtual Mailboxes & Business Addresses (May 2022)

May 13, 2022
Blog
Best Virtual Mailboxes

A virtual mailbox service is the easiest way to receive mail from one country while you’re living or traveling in another. Virtual mailboxes provide you with a physical address you can send any mail to, which they will then forward on to you anywhere in the world.

After researching more than a dozen companies, iPostal1 is my top choice for the best virtual mailbox due to its 2,300+ locations and excellent value overall. If you’re opening an LLC, though, you’ll be better served by a virtual business address.

The Best Virtual Mailbox Services to Consider

  1. iPostal1 – Best virtual mailbox overall
  2. Anytime Mailbox – Best international presence
  3. PostScan Mail
  4. Planet Express – Best for no monthly fees
  5. Earth Class Mail

What Is The Best Virtual Mailbox?

1. iPostal1 – Best Overall Virtual Mailbox

Best Overall

Monthly fee: Starting at $9.99
Free storage: 30 days
Shipping discounts: Yes

2,300+ locations worldwide.

★★★★★

Rated 4.9/5

iPostal1 is my pick for the top virtual mailbox service because it offers 2,300+ addresses, unique and powerful digital mailbox features, consistent plans across all locations, and it’s a great value. Users can view and manage their mail and packages with the iPostal1 app or online with plans starting at just $9.99/month. International shipping discounts are also available.

If you’re running a business from home, iPostal1 makes it affordable to get a real street address to upgrade your company image, protect your family’s privacy and register your business. If you travel a lot or are away from home during the day, you can stay connected to your mail and stop worrying about your packages being stolen.

With iPostal1, you also get exclusive features like real-time shipping prices and the option to choose virtual office plans with phone and fax. It’s a reliable, secure virtual mailbox provider that’s been in business since 2007, and I can’t recommend iPostal1 enough.

Features

  • 2,300+ locations in all 50 states plus other countries
  • Deep discount international shipping from tax-free Delaware location
  • Office building and co-working locations also available
  • Mail forwarding, including consolidation of letters and packages
  • Free storage for 30 days
  • Real-time shipping prices
  • Open and scan mail content ($1.50 for up to 10 pages)
  • Pickup mail, discard/shred
  • Check deposit by mail available at most locations
  • Virtual Office plans with phone and fax (from $39.99)

Fees

  • Digital mailbox: $9.99/month
  • Mail content scanning: $1.50 for up to 10 pages
  • Mail forwarding : Cost of postage
  • Storage: 30 days free, then $1.10 per letter per month

Best For

Business owners, travelers and online shoppers

2. Anytime Mailbox – Best International Presence

Best Int’l Presence

Monthly fee: $5—$10
Free storage: 60 days
Shipping discounts: Yes

1,500+ locations worldwide.

★★★★★

Rated 4.8/5

With 1,400+ mailbox locations spread across 40+ countries—plus services like package consolidation to reduce the cost of shipping—Anytime Mailbox is a great mailbox both for business owners and for online shoppers buying from stores all over the world.

Anytime Mailbox offers all of the standard digital mailbox services (mail scans, check deposits, etc.) plus others that many other mailboxes don’t offer, such as local pickup and secure shredding. They also offer a generous 60 days of free storage on all letters and packages, and forward postal mail anywhere in the world.

Anytime Mailbox’s plans range from $5 to $15 per month, which is very reasonable for all of the services they offer. They’re a solid, professional virtual mailbox provider that does not disappoint.

Features

  • 1,400+ locations in 40+ countries
  • A selection of tax-free warehouses
  • 60 days of free storage on all letters and packages
  • Deep discounts with all major carriers
  • Letter + package consolidation
  • Local pickup available for a fee ($1-$5 per item)
  • Mail scanning ($0.50/page)
  • Forward packages for $5
  • Check deposits
  • Secure shredding ($0.10/page)

Fees

  • Monthly Fee: $5-$10/month
  • Mail Scanning: $0.50/page
  • Mail Forwarding: $5 + the cost of shipping
  • Storage: Free for 60 days, then 5 cents/item/day

Best For

Online shoppers and business owners buying from retailers around the world.

3. PostScan Mail

Best For Letter Mail

Monthly fee: $15—$30
Free storage: 7 days
Shipping discounts: Yes

400+ locations across the US.

★★★★

Rated 4.0/5

PostScan Mail operates a network of 400+ virtual mailboxes across the United States. Its robust mobile app allows you to place your mail into digital folders and filter while you search, making finding and organizing your postal mail easy.

PostScan Mail allows 30 days of free storage for letters (7 days for packages), and offers unlimited cloud storage, so you can keep years’ worth of postal mail on their servers. They eliminate junk mail before it reaches your inbox and have run a respectable mail forwarding service for years.

If you choose not to go with iPostal1 or Anytime Mailbox, PostScan Mail is still a solid option.

Features

  • Free storage for 7 days (packages) and 30 days (letters)
  • Local pickup
  • Letter + package consolidation
  • Unlimited cloud storage
  • Real U.S. street addresses

Fees

  • Monthly fee: $15 – $30/month
  • Mail Scanning: 5-20 free scans per month (depending on your plan), then $2 per letter
  • Mail Forwarding: $0.85 per item + shipping
  • Letter Storage: First 30 days free, then $0.05 per letter/day.
  • Package Storage: First 7 days free, then $0.10 per pound/day.

Best For

Businesses with low to moderate amounts of incoming letter mail.

4. Planet Express – Best For No Monthly Fees

No Monthly Fees

Monthly fee: None
Free storage: 10 days
Shipping discounts: Yes

Tax-free warehouses in the US.

★★★★★

Rated 4.3/5

Planet Express is a virtual mailbox designed specifically for online shoppers, and they serve those shoppers extremely well. They have mailboxes in the US (California and Oregon) and the UK, making them a great choice for anyone living abroad and shopping from those two countries.

One great thing about Planet Express is that they don’t charge any monthly fees. This is extremely rare among package forwarders and virtual PO boxes, making them stand out among a crowd of others charging $5-$25 per month.

Planet Express’ Shop For Me service allows you to shop in the US even without a credit card: their team will place your orders for you, and you can pay them back through a variety of payment methods, including PayPal. This is great if you live in a country like India where different payment methods are used to transact online, or if you don’t have a credit card that’s accepted in the United States.

I’ve personally used Planet Express for more than 3 years and have had nothing but excellent experiences with them. I highly recommend them as a reliable virtual mailbox service.

Features 

  • The only FREE virtual mailbox plan available in the USA
  • Warehouses in the US and the UK
  • Tax-free warehouses in Oregon, USA
  • Deep discounts with USPS, DHL, FedEx, UPS, and Planet Express’ own shipping service
  • Free photos of incoming packages
  • Shop For Me purchase assistance
  • Package consolidation
  • 10-45 days of free package storage, depending on your plan

Fees

  • Monthly fee: $0 – $10/month
  • Photos:
    • Free photos upon package arrival
    • $2 for 3 photos inside your package
    • $5 for 10 photos inside your package
  • Package / Mail Forwarding: $2/package + shipping
  • Storage: 10-45 days free, then $0.01 per pound/day 

Best For

Online shoppers looking for a virtual mailbox with excellent package forwarding and no monthly fees.

Virtual Mailboxes I Don’t Recommend

In my research into digital mailboxes, I discovered a handful of mailboxes that I don’t recommend for a variety of different reasons: 

  1. US Global Mail: US Global Mail has a sleek website, but it also has a tendency to nickel-and-dime its customers, charging them small fees in every way it can. If you’d rather not pay a monthly fee or get hit with unexpected charges around every turn, go with Planet Express instead.  
  2. Earth Class Mail: Earth Class Mail only has mailboxes within the US, significantly restricting its usefulness. For a better digital mailbox with just as strong US coverage as Earth Class Mail, go with iPostal1.
  3. Traveling Mailbox: Like US Global Mail, Traveling Mailbox has a tendency to charge its customers fees for everything, making the service much more expensive than users expect. For more accurate, honest pricing, go with iPostal1 or Anytime Mailbox.
  4. USA2Me: USA2Me’s main draw is its free plan, though just setting up an account with them costs $23—and there are additional fees after that. For a better free virtual mailbox with zero setup fees, go with Planet Express.

My Pick For The Best Virtual Mailbox: iPostal1

iPostal1 makes online shopping easy and cheap. With 2,300+ locations to choose from around the world, you’re sure to find a location that suits your specific needs.

With a well-developed app and features like check deposits, secure mail shredding and junk mail filtering, iPostal1 is a great option for businesses, too. If you’re looking for a reliable virtual mailbox service that customers love, I strongly recommend iPostal1.

Benefits Of Virtual Mailboxes

There are a few major benefits of using a virtual mailbox:

  • Convenience: With a virtual mailbox service, you have control over all your mail right at your fingertips. You’ll see new mail arrive, be able to forward it to other locations, and even have checks deposited. If the digital mailbox you choose also provides virtual office services, you may be able to get a dedicated phone number answered by a real receptionist, too.
  • Freedom To Travel: Have your postal mail or packages forwarded to you anywhere in the world.
  • Privacy: There are many reasons why you may not want to give out your home address, especially if you’re registering a business and your physical address will be publicly accessible. Using a virtual mailbox address is a great way to maintain your privacy while still reaping all of the benefits a physical address entails.
  • Registered Agent Services: Some of the best virtual mailbox services also offer registered agent services, which can offer tremendous value if you’re considering a digital mailbox for business use. For example, when a legal document requiring immediate attention is not taken care of in time, it can create a substantial headache for you.
  • Security: The mailboxes I recommend above go to great lengths to ensure that your documents (legal, business, and personal) are kept under the highest security. Communications with end users are encrypted with bank-level SSL encryption, and your account is protected behind a password and 2-factor authentication (2FA) if you choose. Every virtual mailbox service provider in the United States has to follow strict USPS guidelines, and there are harsh consequences if they fail to keep users’ information safe. 

Virtual Mailbox FAQs

What Is A Virtual Mailbox?

A virtual mailbox gives you a physical mailing address where you can accept letters, documents, and packages while you’re away from home. When your virtual mailbox service receives a piece of mail, they will scan the envelope or package and email that scan to you.

Getting started with a virtual mailbox is very simple:

  1. Open an account with one of the virtual PO boxes mentioned in this post (either iPostal1, Anytime Mailbox, or Planet Express). I’ve included details about all of their features, including which of them I personally use and why.
  2. The virtual mailbox service you select will assign you a unique virtual mailing address, which you can start using for letters and packages.
  3. Start receiving email notifications every time a piece of mail arrives.

Standard Virtual Mailbox Services

  • Online viewing of letters and packages
  • Open and scan/photograph your letters and packages
  • Forward letters and packages to you domestically or internationally
  • Receive credit cards and bank statements
  • Receive legal statements and personal & business bills
  • Instant notification when you receive a piece of mail
  • Shred and destroy unwanted mail
  • Junk mail filtering

Advanced Virtual Mailbox Services

  • Repack and consolidate multiple packages to save on shipping costs
  • Long-term package storage
  • Unlimited digital storage
  • Deposit checks for you or your business
  • Sign for mail and packages upon delivery
  • Real street address (not a PO box)
  • Personal shopping service

What Is A Virtual Mailbox Used For?

A virtual mailbox is used for mail and package forwarding while you’re traveling or living abroad, or just to keep you more organized. You can use a digital mailbox as a virtual mail service, to create an online archive of your documents and important papers, or even as an official business address when opening an LLC.

I personally find myself using virtual mailbox services most often when I’m overseas and need to order things from Amazon and other retailers that won’t ship to my foreign address. In those cases, I just have the package shipped to my virtual mailing address in the United States, and have them forward it on from that virtual mailing address to my current physical address a few days later.

Having a real street address can be a huge benefit, too, as many banks and government agencies don’t accept PO boxes as legitimate addresses. This means you can use some virtual PO boxes as a registered business address, including my pick for the best mailbox overall, iPostal1.

Are Virtual Mailboxes Safe?

Yes, virtual PO boxes are safe because they’re accessed exclusively online and are not available to the public. All of the digital mailboxes I recommend above operate from secure data centers and comply with the latest security protocols, including 128-bit SSL encryption and full disk encryption for all customer data.

All digital mailboxes in the US must comply with strict USPS guidelines and face stiff penalties if they fail to keep users’ information safe. Virtual PO boxes are not permitted to release their users’ addresses to anyone unless they are specifically instructed to do so.

What Is The Cheapest Virtual Mailbox?

The cheapest virtual mailbox is Planet Express. Some specific items will be cheaper to ship with other package forwarders, of course, but on aggregate I’ve found that Planet Express has the lowest prices on most shipments.

Also, Planet Express’ free plan means you can have a mailbox available for you without any monthly fees. It’s the only virtual mailbox service in the US with a free plan, making it an excellent choice for the budget-conscious shopper.

Which Virtual Mailbox Is Best?

The best virtual mailbox is iPostal1, both for its low pricing and its excellent customer service. I’ve tested out more than a dozen different of the best virtual mailbox services, and if you’re looking to get your purchases forwarded to you quickly and reliably, I recommend iPostal1.

Does USPS Offer A Virtual Mailbox?

Yes, USPS does offer a virtual PO box service. However, USPS PO boxes cannot receive shipments from any other shipping carrier, which is why it may be a good business move to get a virtual mailbox address as well.

What’s The Best Free Virtual Mailbox?

The best (and only) free virtual mailbox service you’ll find in the United States is Planet Express. With no monthly fees, you only pay Planet Express for the mail you receive and ship, making it a very budget-conscious offering. Keep in mind that Planet Express does not operate a virtual mail service, though; they specialize in packages, not letter mail.

Which Virtual Mailboxes Offer A Free Trial (First Month Free)?

No digital mailboxes currently offer a free trial (first month free), but Planet Express’ free plan takes things even one step further, since it doesn’t charge any monthly fees at all.

What’s The Best Virtual Mailbox For Digital Nomads?

The best virtual mailbox for digital nomads is Planet Express, since they don’t charge any monthly fees and can ship packages at discounted prices anywhere in the world. Whether you’re in Chiang Mai or Medellin, Bali or Berlin, Planet Express will get your items there.

What’s The Best Virtual Mailbox For Small Business?

The best virtual mailbox for small business is iPostal1, since it offers real street addresses, protecting the privacy of both your family and your business. If you run your business remotely or just want a more professional address to share with clients and prospects, iPostal1 is the way to go.

What’s The Best Virtual Mailbox Service In Canada?

The best virtual mailbox for Canadians is Planet Express, given that it has no monthly fees and quickly ships items (including Amazon.com purchases) across the Canadian border with no hassle and minimal shipping fees.

Can You Pick Up Mail From A Virtual Mailbox Address?

Yes, you can pick up mail from some virtual PO boxes, but not all of them. You’ll need to check with your virtual mailbox service’s policies before receiving any mail and packages so that you don’t get charged an extra pickup fee.

What Kind Of Mail Forwarding Service Do Virtual Mailboxes Offer?

Most digital mailboxes offer mail and package forwarding of all kinds: if you can get an item shipped to them, they’re able to forward it on to you. The companies listed above have all negotiated special discounts with the big shipping companies, too, so you can ship your items for far less than retail price.

Mail forwarding services are convenient both for businesses and for frequent travelers, since you won’t need to update your mailing address so frequently. If you’re looking for a secure mail forwarding service, any of the companies listed above are a great choice.

What’s The Best Virtual Mailbox For Expats?

The best virtual mailbox for expats depends on where you are in the world: expats based in Europe will have different priorities than those based in Asia, and the same goes for other places around the world. If you’re just looking for a solid all-around digital mailbox, though, I recommend iPostal1.

Can I Use A Virtual Mailbox For An LLC?

Yes, you can use a virtual mailbox service for your LLC. It’s easy to register your mailbox in your name or under a business entity since it’s a physical mailing address, though if you’re looking for a free virtual address for your LLC, read my post on the top virtual addresses for business.

How Much Does A Virtual PO Box Cost?

Some virtual PO boxes, like Planet Express, don’t charge monthly fees, while others, like iPostal1 Anytime Mailbox, and PostScan Mail charge fees ranging from $5 – $30/month. Business addresses tend to cost more, since they may offer specialized services like access to a live telephone receptionist.

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